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Fall Edition XVIII
January 11, 2019
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Greetings, everyone!
Please check out all the sections below. We have details on closing out the fall semester and starting the spring semester. We also have details on Flex Learning grades.
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Weekly Updates
Flex Grade Reporting
Current Grade Reporting
2018-2019 Enrollment Details
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Calendar Check / Important Links
Live Support / Tech Updates
Previous News
Accessibility Statement
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Early Start Spring 2019 – Our Early start courses began on Monday, January 7. The last day to register for Early Start is Jan. 18.
Courses At or Near Capacity for Spring – Be sure to check our Course Capacity list for spring. For courses “At Capacity,” a student can only move off the waitlist if an enrolled student drops. Courses that are identified as “Near Capacity” are still open for regular enrollment, but there are only a few teachers in reserve for new sections. We have a number of OCS courses that are nearing capacity. Once an OCS course reaches capacity, we will no longer be able to open new sections. However, if you already have an OCS section created with students in it, you can continue to add students to your section throughout the semester.
Spring Drop/Add Date Extended – Our drop/add date on our traditional calendar has been extended to February 14, 2019.
Course Extensions – Instructional directors are now looking at extension requests for students in early start courses. We will begin reviewing extension requests for traditional calendar students on January 7, 2019. If large portions of the course are missing, an extension won’t help the student. Extensions will only be granted for two weeks. Please review our Course Extension Reference Guide for details on extensions and the extension process. Testing Reminder – Please remember that districts and charter schools must test all students enrolled in NCVPS courses that have an EOC, CTE, and North Carolina Final Exam (NCFEs). This includes OCS courses that are taught jointly between the LEA and NCVPS.
Please check your rosters to see if you have students enrolled in these courses with NCVPS. You do not need to report the scores back to NCVPS, but you will need it to determine the final grade for students in those courses.
Fall 2018 – Closing the Semester – Be sure to check our web page End of Semester Tips and Reminders for the end of semester timeline, testing information, grade reporting, extension requests, and more.
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Flex Learning teachers update the same progress reports as traditional teachers. Progress reports show Flex Learning in the title of the report like this:
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Flex Learning, however, has its own final grade report. Once a student has finished his or her Flex Learning course, the teacher will update the progress report with a comment that student is done with the course. The teacher will also notify the ELA that the student has finished the course.
Flex Learning will use one final grade report for the academic school year, and it will be updated every two weeks as students complete their Flex Learning courses. The Final Flex Learning report will look like this in our registration system:
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The NCVPS teacher cannot send the final grade by email. After the teacher notifies the ELA that the student has completed the course, the ELA can wait for next Flex Learning final grade report to be posted (within two weeks) or open a help ticket with our Virtual Support Center. In the ticket, the ELA should indicate that the NCVPS teacher said the Flex student has finished his or her course, and the school needs the final grade. Be sure to include the student’s name, PowerSchool ID number, course, teacher, and your school’s name. We can send grades back to you through the secured support center.
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What Grades Are Currently Posted?
Dec. 20 – Early Start Final Grades Posted in NCVPS Registration System.
Dec. 20 – Traditional Progress Reports with Anticipated EOC/CTE Scores Posted in NCVPS Registration System.
Jan. 10 – Early Start Day 3 Status Report Posted in NCVPS Registration System.
What’s Next on the Schedule?
Jan. 17 – Traditional Calendar Final Grades Posted in NCVPS Registration System.
Jan. 17 – Progress Reports Posted for Yearlong Courses in NCVPS Registration System.
Reporting Overview
See our Grades and Testing Quick Reference Guide for an overview of our reporting. We have details on our Student Status (No-Show) Reports, Progress Reports, Final Grade Reports, and how we calculate grades.
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Enrollment Details for 2018-2019
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Registration Process
If you are a new e-learning advisor and NCVPS point-of-contact for your school, please update your contact information in our registration system. Click on the “My Info” tab when you log in to update your information.
Please remember that there is only one login per school. If your school already has access, you will need to share the login username and password. If you are new to the NCVPS registration system or need a refresher, Quick Registration Guide or our Registration System User’s Guide. Student Course Access
Students will have access to their courses at 7 a.m. on the first day of classes. Before classes begin, students can go through our Canvas Orientation. We also have Pre-Instruction Resources for each class. These resources help students get a better understanding of courses before classes begin. Calendars
Catalog Updates
Our 2018-2019 Course Catalog is posted online. We have a few courses that are undergoing revisions, and they will not be offered next year. Courses at Capacity and Course Closings
We have a number of courses that are reaching full capacity and several that are closed due to low enrollment. See our Course Capacity list here. Course Updates and Alerts
See our Course Updates and Alerts webpage for details on new courses added to the catalog and important alerts about other courses. SAR Data
Schools will access NCVPS SAR data from either an enrollment report or grade report. See our PowerSchool and NCVPS Registration guide for details. Please do not request data directly from teachers. Thank you! Culture Cafe
Our Culture Cafe is free webinar series open to everyone. World Languages is the center piece of the series, but we also feature STEM topics. See our Culture Cafewebpage for details. Canvas Parent App
Parents, facilitators, and mentors and track their student’s progress with the Canvas Parent App. See the full details on our Canvas Parent App and Web Portal page. NCVPS App
Download our NCVPS app to receive notifications on your smartphone. Search for “NCVPS” in the Apple and Android stores. See our App Announcement for details. Semester Success with NCVPS
Guides and Checklists
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Calendar Check and Important Links
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Fall 2018 Dates
Early Start: August 13
Early Start Drop/Add: Aug. 24
Traditional Start: Aug. 27
Traditional Drop/Add: Sept. 10
Early Start End Date: Dec. 14
Traditional End Date: January 11
Spring 2019 Dates
Early Start: Jan. 7
Early Start Drop/Add: Jan. 18
Traditional Start: Jan. 28
Traditional Drop/Add: Feb. 14
Early Start End Date: May 10
Traditional End Date: May 31
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Live Support and Tech Updates
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NCVPS offers live online support each week for ELAs and facilitators.
Dates and Times: Tuesdays from 10:00 am to 11:00 am.
Accessories: headphones, a microphone, or a headset
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See our Tech Updates and Messages page for the latest news from our technology department. We are currently reporting on the following:
- Issues with certain emails
- Chrome updates
- Opening tickets with our support center
- password resents
- Confirming student emails in canvas
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The North Carolina Virtual Public School is continually striving to improve our courses for all students, ensuring courses are accessible to everyone. If you have any questions, suggestions, or concerns regarding the accessibility of a course please do not hesitate to reach out to the NCVPS teacher or open a ticket with our Virtual Support Center.
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