A newsletter from Thursday’s inbox…
Districts and Charter Schools,Please forward this E-lert to your school-level stakeholders. We often have enrollment information for counselors, grades for data managers, tips for lab facilitators, announcements for testing coordinators, and strategies for school leaders, all of whom support your district’s and school’s e-learning efforts. If you are having difficulty viewing this email, you may view it as a web page here.
NCVPS E-lert for Jan. 19, 2017 – Winter Edition II
Fall 2016End DatesEarly Calendar: Dec. 16Early Grades: Dec. 21Traditional Calendar: Jan. 13Traditional Grades: Jan 19Spring 2017Start DatesEarly Calendar: Jan. 4Traditional Calendar: Jan. 23Day 3 No-Show ReportEarly Calendar: Jan. 9Traditional Calendar: Jan. 26*Find this document in the registration system. It will show which students have not logged in yet. Please contact those students.Day 7 No-Show ReportEarly Calendar: Jan. 13Traditional Calendar: Feb. 1*Find the Day 3 and Day 7 no-show reports in our registration system (click “Reports.”) These reports show which students have not logged in. Please contact them to see if they need help or if they need to be dropped.Last Day to Drop and AddEarly Calendar: Jan. 18Traditional Calendar: Feb. 3This is the last day districts and schools can drop students with no penalty for the student and no cost for the district or charter.See our calendar for progress report dates. We post updates every two weeks throughout the semester.
Celebrate & Connect
Connect with us on Twitter! Find us here. Tweet to us on Twitter at @ncvps or with the hashtag #ncvps.
If you are not on the E-lert subscription list, but would like to be, please add your name to our list here.
Current E-lert News
Final grades for Fall 2016 were posted today. See the NCVPS report card update for details.See what our final grades report looks like at this link.Traditional calendar classes begin on Jan. 23, and we are still enrolling. Traditional enrollment closes on Feb. 3; although, you will have other enrollment options after that.See all the details below.Updated This WeekTech Treats – An NCVPS Technology NewsletterImportant From Last Week!In addition, be sure to check out all of our tips and reminders in this week’s e-lert.
Tech Treats – An NCVPS Technology Newsletter
As part of our commitment to communication and customer service, we are pleased to announce NCVPS Tech Treats. Our goal with this newsletter is to highlight and share Canvas updates and technology tips.In this issue of NCVPS Tech Treats:
- Homepage Announcements
- Course Dashboard
- Password Resets
NCVPS Teacher of Year Finalists Announced
We would like to congratulate the following NCVPS teachers who have been named the Top 5 candidates in the NCVPS 2016-2017 Teacher of the Year selection process. We know that many schools have developed a great relationship with many of our teachers, and that you would want to see this update.Here are the five finalists:Joy Crosby – OCS Algebra
Kimberly Rushton – English IV Honors
Teryn Odom – Spanish II
Shara Packman – Latin I
Laurie Sloan – AP Art HistoryThese teachers will move to Phase 2 and out of this group will come this year’s winner.We are very proud of the work all of our teachers are doing and wish these candidates the very best as they move forward.Best wishes to everyone for a successful new year.Teacher of the Year ProcessOur Teacher of the Year selection team has been busy calculating scores from Phase 1 submissions for this year’s nominees.To remove bias and help maintain the integrity of the selection process, the first phase includes “blind scoring,” in which selection team members were provided with the responses only and individual teacher names were removed from the submissions.Each year, our TOY candidate pool becomes more and more competitive, and we believe this is because NCVPS has a phenomenal group of teachers who go above and beyond the call of duty to ensure students are successful!
Spring 2017 OCS Registration
Before a school registers students, the school and OCS F2F (face-to-face) teacher should be willing to teach the OCS courses in the online learning environment and be committed to the co-teaching partnership with the NCVPS online Content Teacher.School registrations will not be official until schools provide NCVPS with the names of their classroom OCS teachers who will partner with the NCVPS teacher. School ELAs will be asked to provide the name of the OCS classroom teacher for each course before each semester begins. They will submit this information to the NCVPS OCS Registration Team via a F2F Teacher Designation Form (google doc). School ELAs will be contacted by email in order to provide this information.Please be sure your contact information in the registration system is current. We will send the designation form to the ELA contact information in the registration system.For complete details on the OCS registration process, see our OCS page at this link.
We will begin accepting requests for fall extensions January 6th for traditional block courses.
If large portions of the course are missing, an extension won’t help the student. The student will need to be re-enrolled for spring courses.
Please submit an extension request through the Virtual Support Center.
Fall 2016 Updates
January 9: Early Calendar Day 3 Status Report Posted in the NCVPS Registration SystemJanuary 13: Early Calendar Day 7 Status Reports Posted in the NCVPS Registration SystemJanuary 19: Fall Block Courses Final Grades w/ Anticipated EOC/CTE Scores Posted in the NCVPS Registration SystemJanuary 19: Yearlong Progress Reports Posted in the NCVPS Registration SystemWhat’s Next on the Schedule?January 26: Day 3 Status Report for Traditional Calendar Classes.Reporting OverviewSee our sidebar to find an overview of NCVPS grade reporting.
Spring 2017 Updates
Registration is still open for spring courses. We will continue to register until Feb. 3 for traditional calendar courses, which is our tenth day of class.Registration DetailsFollow this link to our registration system.If you need access, contact our Virtual Support Center here. Please remember that there is only one login per school. If your school already has access, you will need to share the login username and password.If you are new to the NCVPS registration system or need a refresher, the guide at this link will help.Don’t panic if your students land the waitlist when you register them. Our instructional directors look at the waitlists daily to determine if a new section needs to be opened or if a current section needs to be expanded.We do have a few courses operating at capacity, however. See the list of courses at capacity here. If a student is waitlisted in a course that is at capacity, the only way the student will move off the waitlists is if an already enrolled student drops the course.NCVPS Student Quick Start TemplateThis template is a guide to give to students before classes begin. It has a place for all the essential details to help students get started with their NCVPS courses.You will need to fill in some of the details or you can have students come to you and complete the details themselves. You can print the template for students, or you can copy and paste it into an email that you send to students.Here’s the link to the template . Feel free to add your own details!Important DatesStart DatesEarly Calendar: January 4Traditional Calendar: January 23Day 3 Status ReportEarly Calendar: Jan. 9Traditional Calendar: Jan. 26*Find this document in the registration system. It will show which students have not logged in yet. Please contact those students.Day 7 Status ReportEarly Calendar: Jan. 13Traditional Calendar: Feb. 1*Be sure to check the Day 3 and Day 7 reports to determine which students have not logged in. Please contact them to see if they need help or if they need to be dropped.Last Day to Drop and AddEarly Calendar: Jan. 18Traditional Calendar: Feb. 3This is the last day districts and schools can drop students with no penalty for the student and no cost for the district or charter.See our calendar for progress report dates. We post updates every two weeks throughout the semester.What Grades Are Currently Posted?Coming soon!What’s Next on the Schedule?Coming soon!Reporting OverviewSee our sidebar to find an overview of NCVPS grade reporting.Canvas App for ParentsParents and facilitators can now download the CanvasParent app in both the iTunes and Google Play stores.Parents and facilitators will need student login information to set up their parent accounts. This will have to come from the school. NCVPS cannot supply login credentials to parents or facilitators. Check with your school’s e-learning advisor (ELA).The Canvas Parent app is designed to provide visibility into a student’s progress at a glance. Canvas Parent allows both parents and facilitators to:
- View assignment descriptions and due dates
- Set reminders for assignments
- View assignment grades
- View course grades
- Set grade alerts
- View course announcementsHere are several helpful links:
NCVPS teachers have a lot of great tips to share with online students and the support crews who facilitate their learning. “They know a thing or two because they’ve seen a thing or two.”Peer Tutors Are Here to HelpNCVPS has a nationally recognized peer tutoring program. Our student tutors a have strong working knowledge of the courses in which they tutor and a recommendation from an NCVPS teacher.Peer Tutors can help your students better understand their course structure and course content. They are only an appointment away in our Upswing! platform, which can be accessed from any course. Have students look for the Peer Tutoring button in their courses:Once students make contact with a Peer Tutor, they may want to schedule a regular tutoring time so that they can stay on top of their course. Our Peer Tutors are available for Quick Questions and one-on-one sessions.
NCFE Testing Update
Please remember that districts and charter schools must test all students enrolled in NCVPS courses that have a North Carolina Final Exam. This includes OCS courses that are taught jointly between the LEA and NCVPS.Twenty-eight courses have NCFEs:English 1, 3, 4American History: Civics, World History, American History 1 and 2Physical Science, Earth/Environmental Science, Chemistry, PhysicsMath 2, Math 3, Advanced Functions and Modeling, Pre-CalculusPlease check your rosters to see if you have students enrolled in these courses with NCVPS. You will need to administer the NCFE test to them. You do not need to report the scores back to NCVPS, but you will need it to determine the final grade for students in those courses.DPI’s Accountability Services will communicate with districts and charters about the testing windows.For more details, watch the DPI/NCVPS NCFE webinar from September at this link.
NCVPS Report Card Update
Beginning Fall 2016, NCVPS will no longer report two grading period averages for students. Instead, NCVPS will report cumulative progress reports every two weeks. At the end of the semester, we will report a Final Course Work grade.In the past, our weighted grades for report cards looked like this:First Grading Period: 37.5%Second Grading Period: 37.5%Final Exam/Project: 25%*Schools administered EOC and CTE Exams and averaged in those scores with our two grading period averages.Now, our weighted grades will look like this:Final Course Work Grade: 75%Final Exam/Project: 25%*Schools now administer EOC, NCFE, and CTE Exams and average in those scores with our Final Course Work grade.As always, schools may recalculate grades if the district policy has different weights for the final exams.NOTE: NCVPS progress report grades are not weighted grades. Therefore, our progress report grades would not be accurate for schools to use when they are generating their weighted Quarter 1 and Quarter 2 or Midterm and End term (or whatever variation a district might use) report card grades. The school’s final averages and NCVPS’s final course work grade will not match each other when districts do this.A number of districts are only entering NCVPS grades at the end of the term. Districts use a similar method when students take courses at the local community college. These districts are sending home separate NCVPS progress reports when they mail home progress reports, Quarter 1, or Midterm grades.See our complete Grades Reference Guide at this link.
Google Chromebooks are currently supported for NCVPS Courses.Google Chromebook and Chrome OS are possible options for you to consider to support your learning at NCVPS. While NCVPS learning environments are fully compatible with Google Chromebooks, some third party content within your courses may not yet be updated to meet the requirements set forth within the Chrome Operating System. If you experience an interruption in your learning, please open a help desk ticket at help.ncvps.com and we will make reasonable accommodations to support your learning experience.Students are able to open a help ticket with our Virtual Support Center when they are logged into Canvas.When “Page Not Found” appears users should open a Virtual Support tickets by clicking on the ? Help button then clicking on “Enter a NCVPS Help Desk Ticket.”Password ResetIf you have had your password reset, the new password will not expire unless you have reset it. If you have forgotten what your password was reset to, you can look up the help desk ticket to access the new password or click on “Forgot Password”.Course IssuesWhen requesting help regarding a course it always easier for tech support to respond quickly if we have the specific section name, for example:CourseSec01Sum16Opening a Ticket with the Virtual Support CenterWhen opening a ticket with the virtual support center, please always include the following:
- Student’s first & last name
- PowerSchool ID number (This will help ensure we have the correct student)
- School name (full name, i.e. Eastern Mills High School, not EMHS)
- Course name – if the student is already enrolled, include specific section, i.e. CourseSec01Sum16.If you need a new student account for a student who is new to PowerSchool (not just transferring schools), include the following:
- Your full school name (i.e. Eastern Mills High School, not EMHS)
- The student’s first and last name
- The student’s PowerSchool ID number
- The student’s email address
- The student’s phone number (the contact number this will be in PowerSchool)
- Does the student have an IEP? Yes/No
- Does the student have a 504 Plan? Yes/NoReplying to a Support Center TicketAfter you submit a ticket to the Virtual Support Center, you will receive a ticket confirmation and resolution via email. To expedite your resolution, please do not reply to the email. The email will have a link in it for your response. Please click on that link (see below).See image: http://screencast.com/t/ZdciZ55coU4This will put the ticket right back in the queue of the person who is working on your ticket. If you reply to the email, then that will have to be manually put into the ticket, and that can delay the process by several hours.Student Email Confirmations in CanvasIn Canvas:Click on “settings” on your name in the upper right side of your course.Click on “Add Email Address” under Ways to Contact on the right of screen.Add your correct email if Canvas is not displaying your correct email.Click on “Register email.”Click the star next to your correct email address.Please update your Java to Version Java 8, Update 111.Head to http://java.com/en/download/manual.jsp and follow the instructions from there.
Please go to the following link to update Adobe Flash Player to the latest Version 184.108.40.206Bookmark NCVPS Login PagesMany students visit our homepage to log in to their courses. It is a best practice to bookmark the actual login pages for Canvas. Please have students and lab facilitators bookmark the following page: https://ncvps.instructure.com/login/canvas/In addition, many school administrators visit our homepage to log in to our registration system or Virtual Support Center. Please bookmark both of these pages in your web browser:Registration System: http://registration.ncvps.org/ncvps/user/login/Virtual Support Center: http://www.help.ncvps.org/Tech RequirementsFor additional information, please see our Tech Requirements:
NCVPS CoursesNCVPS offers over 150 different courses, including advanced placement, electives, traditional, honors, core, STEM, occupational course of study, and credit recovery courses.Check out our 150+ list of courses here.In addition to NCVPS courses, North Carolina public schools also have a list of approved third-party vendor courses that they may choose from for virtual classes. Please follow this link to see the list of approved vendor courses. More on the vendor approval process can be found here.
Here are the newest approved vendor courses: (Course Title – Vendor)Courses – VendorAP Computer Science A – EdmentumBusiness Law – OdysseyWareHealth – Fuel EducationMarketing – OdysseyWarePersonal Finance – Fuel EducationPrinciples of Business & Finance – OdysseyWareSmall Business & Entrepreneurship – OdysseyWareSocial Studies Grade 4 – Connections Education
North Carolina Virtual Public School1017 Main Campus Drive, Partners I Bldg.,
Outreach and Support Coordinator
North Carolina Virtual Public School
910.644.0757North Carolina Virtual Public School | 1017 Main Campus Drive, Partners I Bldg.,