From yesterday’s inbox…
Districts and Charter Schools,Please forward this E-lert to your school-level stakeholders. We often have enrollment information for counselors, grades for data managers, tips for lab facilitators, announcements for testing coordinators, and strategies for school leaders, all of whom support your district’s and school’s e-learning efforts. If you are having difficulty viewing this email, you may view it as a web page here.
September 3, 2015 – In This Issue:
2015August 7 – Summer Session 2015 ends.August 10 – Early calendar courses begin.August 13 – Final summer grades posted in the registration system.August 13 – Early Calendar Day 3 Status Report posted in the registration system.August 19 – Early Calendar Day 7 Status Report posted in the registration system.August 21 – Last day to add or drop early calendar classes.August 24 – Traditional and Yearlong courses begin.August 27 – Day 3 Status Report posted in the registration system.Sept. 2 – Day 7 Status Report posted in the registration system.Sept. 4 – Last day to drop or add students into traditional calendar block and yearlong classes.
Celebrate & Connect
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Current E-lert News
Greetings, North Carolina districts and schools!Check out this week’s important updates:New This WeekImportant From Last Week!In addition, be sure to check out all of our tips and reminders in this week’s e-lert.
Drop/Add Deadline Extended throughSeptember 9
NCVPS has been able to extend its drop and add deadline through Wednesday, Sept. 9 (midnight).Schools will be able to add and drop in the registration system during that time. We must have a seat available, however, to enroll a student into a course. Additional seats will open up as other students drop.
NCVPS Funding Update for Districts and Schools
On August 31, 2015, the final 2015-16 budget projections from DPI were uploaded into the NCVPS registration system. NCVPS has made some adjustments in the system based on this update. Please take note of the following:Current Enrollment Exceeds New ProjectionLEAs or charters whose current NCVPS enrollment costs exceed their new 2015-16 final budget projection have been granted reserve funds to meet the current cost. Any additional enrollments will require a reserve funding request athttp://goo.gl/forms/njgVrdzo2m or the use of alternative funding methods.LEAs or charters whose new 2015-16 budget projections exceed their current enrollment costs will see the total 2015-16 projection as their budget (as in previous years).LEAs and Charters Already Using Reserve FundsThe new projection also affected an LEA or charter school’s prior use of NCVPS reserve funding. If an LEA or charter had already used NCVPS reserve funding, and if the new 2015-16 budget projection was sufficient to cover the current enrollment costs, then NCVPS reclaimed that reserve funding.Current Status and HelpTo see your new projection and current allotment totals, log in to the NCVPS registration system here: http://registration.ncvps.org/ncvps/user/login/If you need additional funding help, please email us here.
Access CheckWe are nearing the end of our first week. It is time to check on your students progress in their online course. Please take time to ensure that your students can log in and access their courses. We just posted a no-show report in the registration system that indicates which students have not logged in yet. This is good data to determine who needs early help.Please remember that we do not issues usernames and passwords to students. That must come from the school. This link shows how to retrieve students’ usernames and passwords from our registration system.Be sure that students are aware that we have courses in three different platforms: Blackboard, Moodle, and Canvas. Many students who have courses in Blackboard are trying to log in to Moodle, and their passwords will not work on that platform.Students can check which platform their classes are in on our log-in page. Have them scroll down this page to check:Late AddsNCVPS is now in its late add period. ELAs can still register students in our registration system through September 4. That is our tenth day of class.Please note that students who start late will have work that they need to catch up on, and they may need extra support from the school in getting started. Our teachers are prepared for late starters, however! They are aware that students can be added to their classes through September 4, and they will work with students to help them catch up.Also, note that once a student is registered, it may take up to two business days before the student can access his or her course. As long as the registration system says “enrolled,” or “enrollment pending,” or “enrollment in process,” the student has a definite seat in the course, and you do not have to open a ticket if the student does not have immediate access. If the student can’t log in after two days, then either the student or the ELA can open a ticket with the support center (but just one person, please).Enrollment OptionsLate Adds: We will now continue to enroll through Wednesday, Sept. 9.Credit Recovery: Credit recovery enrollment will remain open until November 25, which is the end of our third marking period. Schools can continue to enroll in credit recovery courses that have open seats.OCS: Schools can continue to enroll in existing OCS sections throughout the semester. We cannot open new OCS sections after Sept. 4. See the note below on OCS courses that are at section capacity.1/2 Credit Health Courses: Registration for our 2nd 9-week health courses will remain open until October 26.Transfer Students: After Sept. 9, we will begin accepting transfers for students who meet our transfer criteria. Transfer students must already be enrolled in a traditional course at the school with an instructor AND have a grade to transfer in with. We will have more details on this next week.Important Dates4th Day of Class – August 27Check the Day 3 Student Status (No-Show) Report in the registration system. This report is an early warning notice that identifies students who have not logged into their courses by Day 3.Make contact with the parents and students who have not logged in. Determine the next steps for them. If you confirm that the student is not going to take the course, please drop them from the course in the registration system. This will help other students move off the waitlist.8th Day of Class – September 2Check the Day 7 Student Status Report. This report will be posted in the registration system. Students who have not logged in by Day 7 and submitted their first assignment will be identified in this report. This is our last notice of inactive students before the Day 10 drop deadline.If you confirm that the student is not going to take the course, please drop him or her from the course in the registration system. This will help other students move off the waitlist. Also, after Day 10, a student’s enrollment will count in your allotment totals.Please note that NCVPS will no longer administratively drop students who have not logged in.
10th Day of Class – September 4 (Extended to Sept. 9)This is the last day to add students and the last day for a student to drop a course(s) without penalty. Remember that the NCVPS teacher cannot drop the student. The ELA must drop the student in the registration system. Students on the roster after Day 10 will receive a grade and their enrollment will count in your allotment total.Make contact with your testing coordinator to see when you need to order EOC/CTE tests for your students enrolled in courses with state mandated EOC/CTEs.Additional Enrollment NotesGetting Started for SchoolsIf you are new to the e-Learning advisor role or if it has been awhile since you registered students with us, please visit our Getting Started for Schools web page. You will find valuable insights and tips for registering and having a successful e-learning program at your school.Getting Started for StudentsOur student checklist has moved! It used to be in a Google doc, but now you can find our Getting Started for Students web page at this link.Courses at Capacity & WaitlistsCourses that are “at capacity” are the most difficult to get in. We have no additional teaches for those courses, we can’t open additional sections, and the sections are at max size. To move off the waitlist in a course that is at capacity, a student who is already enrolled in the course would have to drop.This list shows the courses that are at capacity.Our instructional directors are moving students off waitlists in courses that are not at capacity. Students may be on a waitlist for 1-2 days at this point as our directors make room for them in our courses.
We have a few courses that are approaching capacity for Fall 2015. Courses that are “At Capacity” will not have any new sections opened. The only way that students will move off the waitlist is if a student who is already enrolled in the course drops. See our list of courses that are at capacity and near capacity here.We have a number of OCS courses for fall that are at section capacity. Schools can still add to existing sections, but we are not able to create new sections for the following OCS courses:OCS English 2
OCS Applied Science
OCS American History 2
OCS English 3
OCS LDME and Math 1
OCS Financial Management
OCS American History 1
OCS Introduction to Math
OCS English 1
OCS English 4
When opening a ticket with the virtual support center, please always include the following:
- Student’s first & last name
- PowerSchool ID number (This will help ensure we have the correct student)
- School name (full name, i.e. Eastern Mills High School, not EMHS)
- Course name – including specific section, i.e. CourseSec01Spring15.If you need a new student account for a student who is new to PowerSchool (not just transferring schools), include the following:
- Your full school name (i.e. Eastern Mills High School, not EMHS)
- The student’s first and last name
- The student’s PowerSchool ID number
- The student’s email address
- The student’s phone number (the contact number this will be in PowerSchool)
- Does the student have an IEP? Yes/No
- Does the student have a 504 Plan? Yes/NoReplying to a Support Center TicketAfter you submit a ticket to the Virtual Support Center, you will receive a ticket confirmation and resolution via email. To expedite your resolution, please do not reply to the email. The email will have a link in it for your response. Please click on that link (see below).See image: http://screencast.com/t/ZdciZ55coU4This will put the ticket right back in the queue of the person who is working on your ticket. If you reply to the email, then that will have to be manually put into the ticket, and that can delay the process by several hours.Password ResetsIf students have their correct email addresses in the registration system (this is important for a number of reasons), then they can use the password-reset feature on the Blackboard, Moodle, and Canvas login pages.JAVA and Flash UpdatesPlease update your Java to Version Java 8, Update 51. Go to the link below and follow the instructions there.Blackboard Instant Messaging (BBIM)Students will need to click on the BBIM link in their class and create an ID and password that they will remember. NCVPS does not issue BBIM logins nor do we store this information.Student Email Confirmations in Moodle and BlackboardIf a student’s e-mail is missing or shows pleaseadd@ncvps – the student will not receive important e-mails from their teachers.
Please have students confirm/update their email information by following these steps:In Moodle:
- Navigate to Administration
- My Profile settings
- Edit Profile
- Verify or update e-mail
- Scroll to bottom and “Update Profile”In Blackboard:
- Click on students name in the upper right side of your BB course
- Click on setting
- Click on Personal Information
- Click on Edit Personal Information to update e-mail
- Scroll to bottom and SubmitBookmark NCVPS Login PagesMany students visit our homepage to log in to their courses. It is a best practice to bookmark the actual login pages for both Moodle and Blackboard. Please have students and lab facilitators bookmark the following pages:Moodle: http://moodle.ncvps.org/Blackboard: https://ncvps.blackboard.com/In addition, many school administrators visit our homepage to log in to our registration system or Virtual Support Center. Please bookmark both of these pages in your web browser:Registration System: http://registration.ncvps.org/ncvps/user/login/Virtual Support Center: http://www.help.ncvps.org/Tech RequirementsFor additional information, please see our Tech Requirements:
What’s on the Schedule?
Progress reports will be posted each week during the summer session in the NCVPS registration system. The only weighted grade report will be the final grade report posted on August 13.
Our grade reports are weighted grades similar to school report cards.
Follow this link to see the details on the latest grade report.
See how your students are progressing! We post progress reports every two weeks in the registration system.
Follow this link to see the details on this progress report.
Student Status (No-Show) Reports
NCVPS posts student status reports after the third and seventh days of class. These reports indicate if students have logged in or not to their NCVPS courses. These reports are early warning indicators for schools.
Follow this link to see the details on student status (no-show) reports.
For New ELCs, ELAs, and Lab Facilitators.
Are you a new district e-learning coordinator, school e-learning advisor, or lab facilitator? If so, welcome to your new role!
We would like to help each of you. Please complete the short survey at this link, and we will reach out to you with some valuable resources.
ELCs, please forward this survey to your new school contacts.
NCVPS CoursesNCVPS offers over 150 different courses, including advanced placement, electives, traditional, honors, core, STEM, occupational course of study, and credit recovery courses.Check out our 150+ list of courses here.In addition to NCVPS courses, North Carolina public schools also have a list of approved third-party vendor courses that they may choose from for virtual classes. Please follow this link to see the list of approved vendor courses. More on the vendor approval process can be found here.
Here are the newest approved vendor courses: (Course Title – Vendor)Courses – Vendor
- Biology – Founder’s Education
- Chemistry – Founder’s Education
- Math 1 – Accelerate Education
- Math 2 – Accelerate Education
- Math 2 – Founder’s Education
- Math 3 – Founder’s Education
- Physical Science – Founder’s Education
- Physics – Founder’s Education
Professional Learning with NCVPS
The NCVPS professional learning team is pleased to offer its next round of the “Shattering the Myths of the Online and Blended Learning” course. This course will explore the history, the trends, and the benefits of online and blended teaching while shattering the long established yet incorrect myths that seem to orbit online and blended learning.
The next class starts on September 14. Please check out this link for details.
Visit our new LEAD ED page for details on our professional learning program.
North Carolina Virtual Public School1017 Main Campus Drive, Partners I Bldg.,
Outreach and Support Coordinator
North Carolina Virtual Public School
910.644.0757North Carolina Virtual Public School | 1017 Main Campus Drive, Partners I Bldg.,