Virtual School Meanderings

August 11, 2017

NCVPS E-lert – August 10, 2017 – Summer Edition VIII (Summer Session Ends Aug.11) —

Also from yesterday’s inbox…

Districts and Charter Schools,
Please forward this E-lert to your school-level stakeholders. We often have enrollment information for counselors, grades for data managers, tips for lab facilitators, announcements for testing coordinators, and strategies for school leaders, all of whom support your district’s and school’s e-learning efforts. If you are having difficulty viewing this email, you may view it as a web page here.
NCVPS E-lert – August 10, 2017 – Summer Edition VIII (Summer Session Ends Aug.11)


Calendar Check
2017 – 2018
Summer Dates
Start Date: Monday, June 19
Day 3 Status Report: Thursday, June 22
Last Day to Register: Friday, June 23
First Progress Report: Thursday, June 29
Last Day to Drop: Friday, June 30
End Date: Friday, August 11
Grades Posted: Thursday, August 17
See our calendar for progress report dates. We post updates every two weeks throughout the semester.
Essential Links
Pages to Bookmark

Connect with us on Twitter! Find us here. Tweet to us on Twitter at @ncvps or with the hashtag #ncvps.

E-lert Subscription
If you are not on the E-lert subscription list, but would like to be, please add your name to our list here.

Current E-lert News


Greetings, everyone!
Summer classes end Friday, August 11. That will be the last day that students have access to their courses. See the full details below for closing out the summer session.
We do have one last progress report posted today with Expected/Anticipated CTE grades and Anticipated EOC scores.
Please remember that there’s no NCFE testing during summer.
We have an upgrade to our registration system coming next week. See the preview below.
Here are the full details . . . .
New Updates
Important Information
In addition, be sure to check out all of our tips and reminders in this week’s e-lert.

RegSysNCVPS Registration System Update
NCVPS is making some upgrades to its registration system. These changes will be pushed out next week.
Here’s a preview . . . .

SummerUpdatesSummer 2017 – End of Semester Tips and Reminders

The end of the semester is here, and we have a few tips for schools to help close out the summer session.


Be familiar with the last day of class for the summer session. Students will lose access to their courses at midnight on the last day of class. Students will not be able to submit assignments after the last day of class!
Mark these dates on your calendar for the close of Summer 2017 classes:
August 11: Last day of summer courses.
August 17: Traditional calendar final grades posted in the registration system.

NCFETestingEOC and CTE Testing (No Summer NCFE Testing) 

Schools must administer all EOC and CTE tests. There is no NCFE testing during summer. Schools will also need to average the EOC and CTE scores into the grades that we post for those courses. If you’ve not already made arrangements with your school’s testing coordinator, please do that right away. Our final grade report will have EOC and CTE anticipated scores for your testing coordinators.


Our final grade report will show one weighted classwork grade (75% ) and the final exam grade (25%) and final grade. EOC and CTE courses will only show the one classwork grade. Schools will need to calculate in the EOC and CTE exam grades. Follow this link to see what the final grade report will look like.

NCVPS Grading Policies

You will want to be aware of our grading policy and how we weight grades, especially for EOC courses where you will need to calculate the final grade once you receive your test scores. See our Grades Quick Reference Guideand how we calculate grades.

Report Cards and Transcripts

Schools must enter grades into PowerSchool. Be sure the data manager has access to the grade report and understands our grade calculations. Be sure to examine the spreadsheet closely to find the final grade. This will be essential when your data manage enters NCVPS grades into PowerSchool to avoid data entry errors.

Middle School Reporting

Middle schools should ensure that they use the NCVPS course codes so that their students can receive high school credit for the courses that they take with us. You can find courses codes in our catalog here , or in the second column of any grade report.

NCAA Eligibility Center

Please see our “Reporting NCVPS Classes On Transcripts for the NCAA” quick reference guide here. There are some essential reporting steps to take to ensure a student’s NCAA eligibility.

Grade Questions

If you have questions about a student’s grade, you should send those directly to the student’s teacher or submit a help ticket to the  Virtual Support Center.


If you have technical issues at your school on the last days of class or if a student is ill, you may request a short (1-2 day) extension directly from the teacher. If you need a longer extension for a student, please review this information about Course Extensions and the Course Extension process at this link.

GradeReportUpdatesGrade Report Updates
Report Card

 CurrentGradesWhat Grades Are Currently Posted?
August 10: Progress Report with Expected/Anticipated CTE Grades and Anticipated EOC Scores Posted in the Registration system.
August 17: Final Summer Grades Posted in the Registration System.

ReportOverviewReporting Overview

See how your students are progressing! We post progress reports every two weeks in the registration system. These are unweighted grades.
Only our final grade report is a weighted grade report.
NCVPS posts student status reports after the third and seventh days of class. These reports indicate if students have logged in or not to their NCVPS courses. These reports are early warning indicators for schools.

PreLearningPre-Instruction Resource for NCVPS Students

Does your school start before NCVPS? We have a pre-instruction resource for each class that will give your students learning activities and prepare them for their NCVPS courses.
Check out our Pre-Instruction Resource for NCVPS Students before NCVPS classes begin.

SymposiumNCVPS 10-Year Anniversary Symposium
The North Carolina Virtual Public School is turning 10! We are celebrating a decade in online teaching and learning and invite you to our 10-Year Anniversary Symposium. The Symposium will bring us together to connect, share, and learn about online and digital learning. We will commemorate the past ten years and look at the future of learning.

Follow this link to register!

Fall2017UpdatesFall 2017 Updates

Don’t panic if your students land the waitlist when you register them. Our instructional directors look at the waitlists daily to determine if a new section needs to be opened or if a current section needs to be expanded.
We do have a few courses operating at capacity, however.   Visit our Course Capacity: 2017-2018 list for details.  If a student is waitlisted in a course that is at capacity, the only way the student will move off the waistlist is if a student who is already enrolled drops the course.
Important Dates
Start Dates
Early Calendar: August 14
Traditional Calendar: August 28
Day 3 No-Show Report
Early Calendar: August 17
Traditional Calendar: August 31
*Find this document in the registration system. It will show which students have not logged in yet. Please contact those students.
Day 7 No-Show Report
Early Calendar: August 23
Traditional Calendar: September 7
*Find the Day 3 and Day 7 no-show reports in our registration system (click “Reports.”) These reports show which students have not logged in. Please contact them to see if they need help or if they need to be dropped.
Last Day to Drop and Add
Early Calendar: August 25
Traditional Calendar: September 11
This is the last day districts and schools can drop students with no penalty for the student and no cost for the district or charter.
See the NCVPS Calendar Page for progress report dates. We post updates every two weeks throughout the semester.

Program and Catalog Updates

Flex Enrollment Update

Fall enrollments for Flex will begin after the NCVPS Fall 2017 registration period ends, in mid-September.

The Flex option is not for schools that are on a different calendar than what NCVPS offers. It is for individual student situations for flex learning needs.

CTEwithOCSCTE Courses for OCS Students

NCVPS has four CTE courses that have additional resources for OCS students. If you have OCS students who need NCVPS CTE courses, please enroll them in our Career Management, Personal Finance, Principles of Business, or Marketing courses. These courses are not part of our OCS program, but they do have supports in place for OCS students.

NCVPS Resources

TechUpdatesTech Updates
HelpDeskEmailIssuesHelp Desk Issues with Certain Emails
We are experiencing issues sending help desk responses to the following email domains:
When submitting a Help Desk ticket, please use an alternate email address other than one of the above domains. We are working to resolve the issue.

The Virtual Support Center is our one-stop shop for resolving technical and other issues, including enrolling, course access, funding, withdrawals, advice, and special requests.  

Please visit our Opening a Ticket webpage to see ticketing details and tips on expediting your ticket. 
Password Reset
If you have had your password reset through the Virtual Support Center, the new password will not expire unless you have reset it again. Occasionally, multiple people will request a student’s password to be reset (i.e. the student, ELA, lab facilitator, and/or parent), so the password is reset multiple times. This, of course, causes confusion.  It’s always best if only one person requests a password reset for a student.
If you have forgotten what your password was reset to, you can look up the help desk ticket to access the new password or click on “Forgot Password” on the course login page.
Students should make sure that NCVPS teachers have their correct email addresses, and those email addresses should be confirmed in our Canvas learning management system. This will allow students to receive messages from their teachers and peers in the course forum.
Here’s how to confirm student email addresses in Canvas:
Click on “settings” on your name in the upper right side of your course.
Click on “Add Email Address” under Ways to Contact on the right of screen.
Add your correct email if Canvas is not displaying your correct email.
Click on “Register email.”
Click the star next to your correct email address.
For additional information, please see our Tech Requirements:
North Carolina Virtual Public School
1017 Main Campus Drive, Partners I Bldg.,
SUITE 3900, Raleigh, NC 27606
Phone:  919-513-8550   |  Fax:  919-513-2557  |

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Adam Renfro
Outreach and Support Coordinator
North Carolina Virtual Public School

North Carolina Virtual Public School | 1017 Main Campus Drive, Partners I Bldg., 
SUITE 3900 | Raleigh | NC | 27606
NCVPS Virtual Support Center:

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