Virtual School Meanderings

March 20, 2017

Special 2017 Annual Meeting Message to AERA Participants and Members Worldwide

A notice from AERA over the weekend.

March 17, 2017

Dear AERA Annual Meeting Participants and Members,

Yesterday marked six weeks until the official start date of the 2017 AERA Annual Meeting. AERA’s President, Conference Co-Chairs, and Program Chairs for Divisions, SIGs, and Committees have now put their finishing touches on the program. Thanks to them and all of you, 2017 is a very strong program.

We encourage all participants to come early to San Antonio. The Opening Plenary starts at 6:30pm on April 27th followed by the AERA Fiesta! Our Fiesta celebrates and commemorates Fiesta San Antonio that is in full swing the last ten days of April and dates back to the late 19th century.

We sadly acknowledge that not all participants are able to come to the 2017 AERA Annual Meeting. U.S. Presidential Executive Orders have had a real as well as chilling effect on non-U.S. participants. Some number of attendees fear that they cannot obtain visas because of their countries of origin or their religious or ethnic identities. Some participants who can attend the meeting are signally their concerns about U.S. statements of policy regarding the safe passage of visitors and permanent residents.

After the first Executive Order, AERA issued a statement underscoring our concerns about policies that use suspect, discriminatory criteria to limit entry into the United States. We remain concerned about denying access to scholars and students who mutually benefit from collaboration and exchange.

We have already taken affirmative steps to support participants who cannot attend because of circumstances that could prevent their entry or sense of safety while in the United States. We are issuing refunds of registration fees and offering alternative methods of presentation to those in these circumstances. If you are in a similar situation, please let us know by sending an email to

We would like to remind all presenters that you can contribute to making the meeting accessible worldwide by uploading your final papers to the AERA Online Paper Repository by the deadline of March 31, 2017 and indicating that it can be accessible to all readers. AERA offers the repository as an open access service through the AERA website. AERA authenticates the uploading of all papers. Those individuals worldwide who cannot attend the AERA Annual Meeting can benefit from reading current work if all presenters make that work accessible through the repository.

AERA is taking further steps to make additional sessions at the AERA Annual Meeting more accessible. In recent years, we have invested in expanding the number of web streamed sessions featured, to a total of 15. We are pleased to announce that for this year, due to the current circumstances, AERA will double that number and absorb the cost of doing so. We hope those who planned to attend the AERA Annual Meeting but now find that they cannot do so will benefit from expanded opportunities to view Annual Meeting sessions via the internet.

This email is intended to let you know that AERA appreciates the strong interest and engagement of education researchers in the AERA Annual Meeting. For those who unfortunately cannot be with us this year, we hope that a liberal refund policy, alternative modes of presentation of papers, expanded numbers of papers in the AERA Online Paper Repository, and access to a greater number of featured sessions via web streaming will underscore that you are in our hearts and minds.

Do not hesitate to reach us via email at On behalf of the staff and the AERA leadership, we look forward to seeing almost of all of you in San Antonio next month.



Felice J. Levine, PhD
Executive Director

This email was sent to You are receiving this email because of your association with AERA. Click the following link to change your preference or opt out of AERA emails: preferences

American Educational Research Association
1430 K Street, NW, Suite 1200
Washington, DC 20005


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