Virtual School Meanderings

February 5, 2017

NCVPS E-lert for Feb. 2, 2017 – Spring Edition II (Drop/Add Deadline Extended to Feb. 8) –

This has been a busy blogging week (as I notice it has taken two or three days to get each newsletter queued up)…

Districts and Charter Schools,
Please forward this E-lert to your school-level stakeholders. We often have enrollment information for counselors, grades for data managers, tips for lab facilitators, announcements for testing coordinators, and strategies for school leaders, all of whom support your district’s and school’s e-learning efforts. If you are having difficulty viewing this email, you may view it as a web page here.
NNCVPS E-lert for Feb. 2, 2017 – Spring Edition II

CalendarCheckCalendar Check
Spring 2017
 
Start Dates
Early Calendar: Jan. 4
Traditional Calendar:  Jan. 23
Day 3 No-Show Report
Early Calendar:  Jan. 9
Traditional Calendar: Jan. 26
*Find this document in the registration system. It will show which students have not logged in yet. Please contact those students who have not logged in.
Day 7 No-Show Report
Early Calendar: Jan. 13
Traditional Calendar: Feb. 1
*Find the Day 3 and Day 7 no-show reports in our registration system (click “Reports.”) These reports show which students have not logged in. Please contact them to see if they need help or if they need to be dropped.
Last Day to Drop and Add
Early Calendar: Jan. 18
Traditional Calendar: Feb. 8
This is the last day districts and schools can drop students with no penalty for the student and no cost for the district or charter.
See our calendar for progress report dates. We post updates every two weeks throughout the semester.
ReportingOverviewNCVPS Reporting Overview

Progress Reports 
See how your students are progressing! We post progress reports every two weeks in the registration system. These are unweighted grades.
Final Grade Report 
Only our final grade report is a weighted grade report.
Student Status (No-Show) Reports 
NCVPS posts student status reports after the third and seventh days of class. These reports indicate if students have logged in or not to their NCVPS courses. These reports are early warning indicators for schools.
Additional Grade Reporting Resources
Essential Links

NCVPS Is Hiring Teachers

Celebrate & Connect

Connect with us on Twitter! Find us here. Tweet to us on Twitter at @ncvps or with the hashtag #ncvps.

E-lert Subscription
If you are not on the E-lert subscription list, but would like to be, please add your name to our list here.

Current E-lert News

Greetings!

We have extended our drop/add deadline to Wednesday, Feb. 8.  This will allow schools that had a late start to drop students who need to be dropped and add students who need a course.
Schools will be able to drop in our registration system through Feb. 8. After Friday, Feb. 3, the system will indicate it as a “late drop,” but it will be processed as a regular drop, so there will be no penalty for the district or student. After Feb. 8, schools will be able to withdraw students throughout the semester. However, those withdrawals will count in the district’s allotment totals and the student will receive a W (withdrawal) grade from NCVPS.
After Feb. 3, schools will need to request late adds through the virtual support center. If we have an opening in the course, we will try to accommodate that request. Please include the student’s name, PowerSchool ID, school name, and course needed in the help ticket. This process will continue through Feb. 8. After that date, students would need a transfer grade to transfer in with.
In addition, schools will still be able to enroll students into credit recovery courses in our registration system through April 7 and into OCS courses throughout the semester.
Updated This Week

English Language Learners Update

Important From Last Week!
In addition, be sure to check out all of our tips and reminders in this week’s e-lert.

ELLEnglish Language Learners Updates
We have updated our English Language Learners page. Please remember that we are offering both English 1 and English 2 this semester for EL students.
Please check out our English Language Learners page at this link for complete details.

SpringUpdatesSpring 2017 Updates

Be sure students are logging it at this link:  https://ncvps.instructure.com/login/canvas/
Are your students having difficulty logging in? Here are the solutions:
  • Be sure that students have their correct username and password. Schools must issue their usernames and passwords. NCVPS does not issue.
  • NCVPS uses Canvas for its learning management system. Many schools and districts also use Canvas. NCVPS has its own Canvas login web address. Be sure you are logging in to your NCVPS courses at this link: https://ncvps.instructure.com/login/canvas/ 
  • Be sure that the student is enrolled and not waitlisted.
  • If a student was just registered today, it will take 24 hours to get access.
  • If a student had an NCVPS class before in Canvas, and they changed their passwords, then that is the password that they will need to use.
  • If the student still cannot log in, open a ticket with our Virtual Support Center at this link. Be sure to include the student’s name, PowerSchool ID number, school, and course that he or she is trying to log in to.
  • If students have forgotten their passwords, they can use the “Forgot Password” feature on the login page. This will work if you have their correct email address identified in the registration system.
Follow this link to our registration system.
If you need access, contact our Virtual Support Center here. Please remember that there is only one login per school.  If your school already has access, you will need to share the login username and password.
If you are new to the NCVPS registration system or need a refresher, the guide at this link will help.
Don’t panic if your students land the waitlist when you register them. Our instructional directors look at the waitlists daily to determine if a new section needs to be opened or if a current section needs to be expanded.
We do have a few courses operating at capacity, however.  See the list of courses at capacity here.  If a student is waitlisted in a course that is at capacity, the only way the student will move off the waitlists is if an already enrolled student drops the course.
We have made edits in our NCVPS IEP/504 Guidelines for NCVPS teachers and school ELAs to reflect the new password protection policies.
The edits have been changed to reflect that passwords for password protected documents can no longer be shared via email. When NCVPS teachers send a password protected summary of the student IEP/504 accommodations and modifications that were discussed with the ELA over the phone, the NCVPS teacher will now give the ELA the password for this doc over the phone during this initial conversation.  These changes are highlighted in yellow on the document.
Before a school registers students, the school and OCS F2F (face-to-face) teacher should be willing to teach the OCS courses in the online learning environment and be committed to the co-teaching partnership with the NCVPS online Content Teacher.
School registrations will not be official until schools provide NCVPS with the names of their classroom OCS teachers who will partner with the NCVPS teacher. School ELAs will be asked to provide the name of the OCS classroom teacher for each course before each semester begins. They will submit this information to the NCVPS OCS Registration Team via a F2F Teacher Designation Form (google doc).  School ELAs will be contacted by email in order to provide this information.
Please be sure your contact information in the registration system is current. We will send the designation form to the ELA contact information in the registration system.
For complete details on the OCS registration process, see our OCS page at this link.
This template is a guide to give to students before classes begin. It has a place for all the essential details to help students get started with their NCVPS courses.
You will need to fill in some of the details or you can have students come to you and complete the details themselves. You can print the template for students, or you can copy and paste it into an email that you send to students.
Here’s the link to the template . Feel free to add your own details!
Start Dates
Early Calendar: January 4
Traditional Calendar: January 23
Day 3 Status Report
Early Calendar: Jan. 9
Traditional Calendar: Jan. 26
*Find this document in the registration system. It will show which students have not logged in yet. Please contact those students.
Day 7 Status Report
Early Calendar: Jan. 13
Traditional Calendar: Feb. 1
*Be sure to check the Day 3 and Day 7 reports to determine which students have not logged in. Please contact them to see if they need help or if they need to be dropped.
Last Day to Drop and Add
Early Calendar: Jan. 18
Traditional Calendar: Feb. 8
This is the last day districts and schools can drop students with no penalty for the student and no cost for the district or charter.
See our calendar for progress report dates. We post updates every two weeks throughout the semester.
February 1: Traditional Calendar Day 7 Status Report Posted in the NCVPS Registration System
February 9: Progress Reports for Early and Traditional Calendar Classes Posted in the Registration System
 See our sidebar to find an overview of NCVPS grade reporting.
Parents and facilitators can now download the CanvasParent app in both the iTunes and  Google Play stores.

Parents and facilitators will need student login information to set up their parent accounts. This will have to come from the school. NCVPS cannot supply login credentials to parents or facilitators. Check with your school’s e-learning advisor (ELA).
The Canvas Parent app is designed to provide visibility into a student’s progress at a glance. Canvas Parent allows both parents and facilitators to:

  • View assignment descriptions and due dates
  • Set reminders for assignments
  • View assignment grades
  • View course grades
  • Set grade alerts
  • View course announcements
Here are several helpful links:
Parents and facilitators can also use the Parent Portal online. Directions on how to use the portal are here.
OnlineSuccessTips

NCVPS teachers have a lot of great tips to share with online students and the support crews who facilitate their learning. “They know a thing or two because they’ve seen a thing or two.”
Announcements are important! Each day, your teacher will be posting announcements that instruct, inform, and celebrate. Create a routine where your first step is to visit the announcements daily. You should also be receiving these via email and/or text daily. These messages contain important information about the course, tips for completing assignments, celebrations of a job well done, and opportunities for extra credit. The importance of reading the announcements daily cannot be overstated.

NCFETEstingNCFE Testing Update
Please remember that districts and charter schools must test all students enrolled in NCVPS courses that have a North Carolina Final Exam. This includes OCS courses that are taught jointly between the LEA and NCVPS.

Twenty-eight courses have NCFEs:
English 1, 3, 4
American History: Civics, World History, American History 1 and 2
Physical Science, Earth/Environmental Science, Chemistry, Physics
Math 2, Math 3, Advanced Functions and Modeling, Pre-Calculus
Please check your rosters to see if you have students enrolled in these courses with NCVPS. You will need to administer the NCFE test to them. You do not need to report the scores back to NCVPS, but you will need it to determine the final grade for students in those courses.
DPI’s Accountability Services will communicate with districts and charters about the testing windows.

RepordcardUpdateNCVPS Report Card Update
Beginning Fall 2016, NCVPS will no longer report two grading period averages for students. Instead, NCVPS will report cumulative progress reports every two weeks. At the end of the semester, we will report a Final Course Work grade.
In the past, our weighted grades for report cards looked like this:
First Grading Period: 37.5%
Second Grading Period: 37.5%
Final Exam/Project: 25%
*Schools administered EOC and CTE Exams and averaged in those scores with our two grading period averages.
Now, our weighted grades will look like this:
Final Course Work Grade: 75%
Final Exam/Project: 25%
*Schools now administer EOC, NCFE, and CTE Exams and average in those scores with our Final Course Work grade.
As always, schools may recalculate grades if the district policy has different weights for the final exams.
NOTE: NCVPS progress report grades are not weighted grades. Therefore, our progress report grades would not be accurate for schools to use when they are generating their weighted Quarter 1 and Quarter 2 or Midterm and End term (or whatever variation a district might use) report card grades. The school’s final averages and NCVPS’s final course work grade will not match each other when districts do this.
A number of districts are only entering NCVPS grades at the end of the term. Districts use a similar method when students take courses at the local community college. These districts are sending home separate NCVPS progress reports when they mail home progress reports, Quarter 1, or Midterm grades.

Tech Updates
ChromebookUpdateChromebook Update
Google Chromebooks are currently supported for NCVPS Courses.
Google Chromebook and Chrome OS are possible options for you to consider to support your learning at NCVPS. While NCVPS learning environments are fully compatible with Google Chromebooks, some third party content within your courses may not yet be updated to meet the requirements set forth within the Chrome Operating System. If you experience an interruption in your learning, please open a help desk ticket at help.ncvps.com and we will make reasonable accommodations to support your learning experience.
Students are able to open a help ticket with our Virtual Support Center when they are logged into Canvas.
When “Page Not Found” appears users should open a Virtual Support tickets by clicking on the ? Help button then clicking on “Enter a NCVPS Help Desk Ticket.”
Password Reset
If you have had your password reset, the new password will not expire unless you have reset it. If you have forgotten what your password was reset to, you can look up the help desk ticket to access the new password or click on “Forgot Password”.
When requesting help regarding a course it always easier for tech support to respond quickly if we have the specific section name, for example:
CourseSec01Sum16
When opening a ticket with the virtual support center, please always include the following:
  • Student’s first & last name
  • PowerSchool ID number (This will help ensure we have the correct student)
  • School name (full name, i.e. Eastern Mills High School, not EMHS)
  • Course name – if the student is already enrolled,  include specific section, i.e. CourseSec01Sum16.
If you need a new student account for a student who is new to PowerSchool (not just transferring schools), include the following:
  • Your full school name (i.e. Eastern Mills High School, not EMHS)
  • The student’s first and last name
  • The student’s PowerSchool ID number
  • The student’s email address
  • The student’s phone number (the contact number this will be in PowerSchool)
  • Does the student have an IEP? Yes/No
  • Does the student have a 504 Plan? Yes/No
Replying to a Support Center Ticket
 
After you submit a ticket to the Virtual Support Center, you will receive a ticket confirmation and resolution via email. To expedite your resolution, please do not reply to the email. The email will have a link in it for your response. Please click on that link (see below).
This will put the ticket right back in the queue of the person who is working on your ticket. If you reply to the email, then that will have to be manually put into the ticket, and that can delay the process by several hours.
In Canvas:
Click on “settings” on your name in the upper right side of your course.
Click on “Add Email Address” under Ways to Contact on the right of screen.
Add your correct email if Canvas is not displaying your correct email.
Click on “Register email.”
Click the star next to your correct email address.
javaflashUpdatesJAVA and Flash Updates
Please update your Java to Version Java 8, Update 111.
Head to http://java.com/en/download/manual.jsp and follow the instructions from there.

Please go to the following link to update Adobe Flash Player to the latest Version 23.0.0.207

 
Many students visit our homepage to log in to their courses. It is a best practice to bookmark the actual login pages for Canvas. Please have students and lab facilitators bookmark the following page:  https://ncvps.instructure.com/login/canvas/
In addition, many school administrators visit our homepage to log in to our registration system or Virtual Support Center. Please bookmark both of these pages in your web browser:
Virtual Support Center: http://www.help.ncvps.org/
 
 
For additional information, please see our Tech Requirements:
http://ncvps.org/technology-requirements

Course Catalogues
NCVPS Courses
NCVPS offers over 150 different courses, including advanced placement, electives, traditional, honors, core, STEM, occupational course of study, and credit recovery courses.
VendorApprovedUpdatesVendor Approved Courses

In addition to NCVPS courses, North Carolina public schools also have a list of approved third-party vendor courses that they may choose from for virtual classes. Please follow this link to see the list of approved vendor courses. More on the vendor approval process can be found here.

Here are the newest approved vendor courses: (Course Title – Vendor)

Courses – Vendor
Career Management – OdysseyWare
NC African American History – Edmentum
NC American Indian Studies – Edmentum
North Carolina Virtual Public School
1017 Main Campus Drive, Partners I Bldg.,
SUITE 3900, Raleigh, NC 27606
Phone:  919-513-8550   |  Fax:  919-513-2557  |
STAY CONNECTED

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Adam Renfro
Outreach and Support Coordinator
North Carolina Virtual Public School
910.644.0757

North Carolina Virtual Public School | 1017 Main Campus Drive, Partners I Bldg., 
SUITE 3900 | Raleigh | NC | 27606
adam.renfro@ncpublicschools.gov
NCVPS Virtual Support Center:  http://www.help.ncvps.org/

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