Virtual School Meanderings

June 3, 2016

NCVPS E-lert for June 2, 2016 – Spring Edition XIX – Spring Wrap Up

A regular Friday feature it seems…

Districts and Charter Schools,
Please forward this E-lert to your school-level stakeholders. We often have enrollment information for counselors, grades for data managers, tips for lab facilitators, announcements for testing coordinators, and strategies for school leaders, all of whom support your district’s and school’s e-learning efforts. If you are having difficulty viewing this email, you may view it as a web page here.
NCVPS E-lert for June 2, 2016 – Spring Edition XIX – Spring Wrap Up

Calendar Check
2016
May 12: Early Calendar Final Grade Reports Posted in the Registration System
May 20: Spring Block and Yearlong Classes End
May 26: Final Grades for Spring Block and Yearlong Classes Posted in the Registration System
June 20: Start of the Summer Session
June 24: Last Day to Register
July 1: Last Day to Drop
August 12: Last Day of Summer Session
August 18: Final Grades Posted
See the complete NCVPS calendar at this link.

Essential Links

NCVPS Is Hiring Teachers

Celebrate & Connect

Connect with us on Twitter!Find us here. Tweet to us on Twitter at @ncvps or with the hashtag #ncvps.

E-lert Subscription
If you are not on the E-lert subscription list, but would like to be, please add your name toour list here.

Current E-lert News

What’s New?
what's new pic
New This Week

Fall 2016 Report Card Updates

Important From Last Week!
In addition, be sure to check out all of our tips and reminders in this week’s e-lert.

Spring2016Spring 2016 Wrap Up
Our spring semester has concluded and final grades are posted in the registration system. We have a number of students who are completing their extension, and their grades will be posted as soon as the students finish at the pre-arranged time.

We finished the semester with 28,601 enrollments and an 86% pass rate. We would like to thank the teachers, ELAs, and facilitators for all of their hard work this semester!

SemesterEndsFinal Grades Posted

Final grades have been posted for both early calendar and traditional calendar courses. Look for these two grade reports in the registration system:
Spring 2016 Final Grade Report Due 5-24-2016
 
Spring 2016 Early Calendar Final Grade Report Due 5-10-2016
Please remember that credit recovery courses are PASS/FAIL and the co-teacher at the school assigns the final OCS grade.
FinalGradeCalcFinal Exam Calculations Update
NCVPS calculates its teacher-created final exams AND final projects as 25% in its final grade, but since NCVPS is a supplement to our public schools, each student’s district will make the final decision on how much the student’s exam will count in his or her final grade.  Therefore, students may see a difference in their final grades if the district weighs these exams more or less than 25%.
The district’s determination of final exam percentages outweighs NCVPS’s decision to count final exams as 25% of a student’s grade. Determination of the final course grade is the district’s decision.
AnticipatedEOCCTEAnticipated EOC & CTE Scores
Look for the anticipated EOC Achievement and anticipated CTE Assessment scores on the final grade report.
Report Cards and Transcripts
Schools must enter grades into PowerSchool. Be sure the data manager has access to the grade report and understands our grade calculations. Be sure to examine the spreadsheet closely to find the final grade. This will be essential when your data manage enters NCVPS grades into PowerSchool to avoid data entry errors.

Middle School Reporting

Middle schools should ensure that they use the NCVPS course codes so that their students can receive high school credit for the courses that they take with us. You can find courses codes on the second column of any grade report.

NCAA Eligibility Center

Please see our Reporting NCVPS Classes On Transcripts for the NCAA quick reference guide here. There are some essential reporting steps to take to ensure a student’s NCAA eligibility.

Grade Questions

If you have questions about a student’s grade, you should send those directly to the student’s teacher or submit a help ticket to the Virtual Support Center .
Grade Reporting Notes
Progress Reports
See how your students are progressing! We post progress reports every two weeks in the registration system.
Follow this link to see the details on this progress report.
Grade Reports 
Our grade reports are weighted grades similar to school report cards.
Follow this link to see the details on the latest grade report.
Student Status (No-Show) Reports
NCVPS posts student status reports after the third and seventh days of class. These reports indicate if students have logged in or not to their NCVPS courses. These reports are early warning indicators for schools.
Follow this link to see the details on student status (no-show) reports.
Additional Resources
Follow this link to see how to run a grade report.
Follow this link to see our Quick Reference Guide on Grades.

SummerUpdatesSummer 2016 Updates
Summer registration is still open! See the details below.

Program Details

Summer school with NCVPS is a fast-paced program. An entire 18-week course is taught in just 8 weeks. Students will spend 3-5 hours each day, Monday through Friday, working on their courses, and just like at a traditional school, there is often work over the weekend, too. Students must have daily access to the internet for the duration of summer school. There are no exceptions made for students who attend camps or go on vacations where they do not have access to the internet.
Due to the workload, we recommend that students only take one NCVPS course over the summer, especially if the student has not had an online course before. Students are much more successful in our summer program if they only take one course.
Students can work on our courses any time during the day or night, 24/7. They just need to pay close attention to the due dates for the assignments, tests, and quizzes. Students can also work from any location as long as they have access to their classes for 3-5 hours a day.
Funding
Allotments for Summer 2016 come from your NEW allotment totals for the 2016-2017 Academic Year.
Important Dates
Start Date: Monday, June 20
Last Day to Register: Friday, June 24
Last Day to Drop: Friday, July 1
End Date: Friday, August 12
Grades Posted: Thursday, August 18
Registration Details
Schools will not use PowerSchool to enroll as anticipated. The cross-LEA feature is not ready for release yet, and the need to register is impending.
We apologize for this inconvenience. We want our end users to have a good enrollment experience, and the cross-LEA feature cannot deliver that at this time. Fortunately, schools are already familiar with our registration system, so enrolling can proceed as usual.
Follow this link to our registration system.
If you need access, contact our Virtual Support Center here.
Please remember that there is only one login per school.  If your school already has access, you will need to share the login username and password.
If you are new to the NCVPS registration system or need a refresher, the guide at this link will help.
Calendars
We have published our 2016-2017 Academic Year calendar. See all the dates here!
NCVPS Canvas Orientation
NCVPS is moving all of its courses into the Canvas learning management system. Most of our courses will be in Canvas this summer, and the rest should be migrated by fall.
We’ve added a Canvas orientation to our Getting Started for Students checklist here.
Here’s a direct link to the orientation. Many districts are now using Canvas. We look forward to seeing great benefits from having a statewide system.
SummerCatalogSummer Catalog Updates
We have a number of great offerings this summer. We have courses for the accelerated students, on pace students, and credit-recovery students.
See our full Summer 2016 catalog at this link. In addition, we have a number of special summer announcements below. Please take a look!
OSUinCanvasOSU’s German Courses Moving to NCVPS Login
NCVPS and Oklahoma State University have partnered to move their German courses for NCVPS students into Canvas, the statewide LMS.
In the past, OSU has sent separate login information to NCVPS students who take German courses. Now, students will use their NCVPS login to access their German courses.
Middle School Success 101
Middle School Success 101 has been added to the course catalog for Summer 2016.
Health and Physical Education

NCVPS will be offering the HPE – Health and Physical Education 1 credit course and the Health Education 1/2 credit in the summer. We will not be able to offer the Fitness-Physical Education 1/2 credit course because of the number of required videos students must submit to show mastery in four weeks. Also, it will be harder to see a change in the student’s fitness level in four weeks.

Students will have eight weeks to submit videos to show mastery and change in their fitness rate in the  HPE – Health and Physical Education 1 credit course because both Health and PE will be covered each week in the eight week summer session. The Health Education 1/2 credit will still be offered in four weeks twice during the summer session. If you have any questions, please contact Karen Creech at karen.creech@ncpublicschools.gov.
Summer with the Arts
We’ve had a number of messages from parents and students inquiring about summer arts options. We do have a great list of summer courses in the arts. Watch our short video below and explore our summer options.
  • Visual Arts (Beginning)
  • Visual Arts (Intermediate)
  • Visual Arts Specialization (Intermediate): Art of Game Design
  • Art of Photography I
  • Visual Arts Specialization (Intermediate): Art of Advertising
  • Digital Photography II
  • Music Specialization (Beginning): Music Appreciation
  • Music Specialization (Beginning): Music Business and Recording
  • Visual Arts Specialization (Beginning): Non Western Art
  • Visual Arts Specialization (Intermediate): Visual Journaling
  • Visual Arts Specialization (Intermediate): Art of Videography
  • Visual Arts Specialization (Intermediate): Art of Fashion Design

SummerELASummer ELA Contacts

District Coordinators & Charter Schools,
If you have not yet completed the summer contact information form, please follow this link to do so.
Our teachers will need this information.
Thank you!

FallUpdatesFall 2016 Updates

Registration Details
Follow this link to our registration system.
If you need access, contact our Virtual Support Center here.
Please remember that there is only one login per school.  If your school already has access, you will need to share the login username and password.
If you are new to the NCVPS registration system or need a refresher, the guide at this link will help.
FallReportCardsFall Report Cards Update
NCVPS is transitioning all of its courses to the Canvas learning management system. Currently, Canvas does not have the functionality to let schools calculate weighted marking period grades.
In the past, NCVPS has posted grades in the NCVSP registration system following this process:
  • Every two weeks we post an unweighted progress report.
  • We post our first weighted grade report at midterm. This is our 1st marking period grade, and it’s weighted 37.5%.
  • We then post the 2nd marking period grade (37.5%) at the end of term, along with the final exam grade (25%) and final grade.
Starting in Fall 2016, NCVPS post grades in the NCVPS registration system following our new process:
  • Cumulative progress reports every two weeks.
  • Final class average at the end of term (75%), along with the final exam grade (25%), and final grade
The cumulative progress reports are a very accurate indicator of exactly how a student is performing in the course. This is actually how we posted grades in our first two years, and it’s also how we still post summer grades.
Calendars
We have published our 2016-2017 Academic Year calendar. See all the dates here!
Catalog Updates
Our catalogs for the 2016-2017 Academy Year have been posted. See the listings here. We have updated catalog information below.
APComputersAP Computer Science Principles – New Course Offering
NCVPS will offer the newly developed AP Computer Science course. Read more about this new course at the College Board’s website.
APPhysicsLabsAP Physics Lab Materials
To align with revised College Board requirements for AP Physics 1 and 2, we are revising the labs in these courses for the 2016-2017 school year. Students will require materials for these hands-on labs. We will post a list of required materials on our course description page later this summer.

ELLEnglish 1 for English Language Learners

In order to support the needs of English Language Learners (ELs) throughout the state, NCVPS is revising several core courses to include SIOP and WIDA-based supports for ELs. A subject-certified, WIDA and SIOP trained teacher will teach EL students alongside their Native-English speaking peers.  The courses fully align with Common Core Standards for English Language Arts and Math and include language development supports for all domains of language. EL students will have the opportunity to read, write, speak, and listen alongside their peers.
English I with EL supports will be offered starting Fall 2016, English II with EL supports will be offered starting Spring 2017.  Math I with EL supports will be offered starting Fall 2017.
For Fall 2016 registration, in the NCVPS Registration system, please register EL English 1 students in the course titled EL English I (10212X0). English 1 students should still be registered in the course titled English I (10212X0). Please note – the course code is the same, but the titles distinguish an EL registration from a traditional registration. Our Instructional Directors and registration team will combine these students into single course sections and assign them to an 9-12 English-certified, SIOP and WIDA trained teacher who can meet the needs of all students  More registration details for EL English 2 (to be offered Spring, 2017) and EL Math 1 (to be offered Fall, 2017) are coming soon.
For more on our English 1 EL course, you can see the course outline here .
Please contact help.ncvps.org with questions.

MasteryLearningA big thank you to all of our NC schools that allowed NCVPS to work with your students this past year in our Mastery Learning for First Time Credit program!  Please take a few minutes to learn more about the program and how NCVPS can help you with your most challenging enrollment situations for students by clicking HERE .  Mastery Learning can help when regular NCVPS enrollment options, Credit Recovery, or transfer options don’t work for a student.As we finish transitioning all courses to our new Learning Management System, Canvas, the last day for Mastery Learning for First Time Credit enrollments for Spring 2016 will be Wednesday, May 4th at 5pm.  After this date, schools will want to consider NCVPS summer school options for students instead of Mastery Learning.   Mastery Learning options will begin again in August.  More details to come!  Students who are currently enrolled in the Spring 2016 Mastery Learning courses will be allowed to continue working as planned.

Tech Updates
Password Reset
If you have had your password reset, the new password will not expire unless you have reset it. If you have forgotten what your password was reset to, you can look up the help desk ticket to access the new password or click on “Forgot Password”.
Course Issues
When requesting help regarding a course it always easier for tech support to respond quickly if we have the specific section name, for example:
CourseSec01Spring16.
Opening a Ticket with the Virtual Support Center
When opening a ticket with the virtual support center, please always include the following:
  • Student’s first & last name
  • PowerSchool ID number (This will help ensure we have the correct student)
  • School name (full name, i.e. Eastern Mills High School, not EMHS)
  • Course name – if the student is already enrolled,  include specific section, i.e. CourseSec01Spring15.
If you need a new student account for a student who is new to PowerSchool (not just transferring schools), include the following:
  • Your full school name (i.e. Eastern Mills High School, not EMHS)
  • The student’s first and last name
  • The student’s PowerSchool ID number
  • The student’s email address
  • The student’s phone number (the contact number this will be in PowerSchool)
  • Does the student have an IEP? Yes/No
  • Does the student have a 504 Plan? Yes/No
Replying to a Support Center Ticket
 
After you submit a ticket to the Virtual Support Center, you will receive a ticket confirmation and resolution via email. To expedite your resolution, please do not reply to the email. The email will have a link in it for your response. Please click on that link (see below).
This will put the ticket right back in the queue of the person who is working on your ticket. If you reply to the email, then that will have to be manually put into the ticket, and that can delay the process by several hours.
Student Email Confirmations in Canvas and Blackboard
In Canvas:
Click on “settings” on your name in the upper right side of your course.
Click on “Add Email Address” under Ways to Contact on the right of screen.
Add your correct email if Canvas is not displaying your correct email.
Click on “Register email.”
Click the star next to your correct email address.
In Blackboard:
Click on students name in the upper right side of your BB course
Click on setting
Click on Personal Information
Click on Edit Personal Information to update e-mail if it’s incorrect.
Scroll to bottom and Submit
Student Logins:
Students, are you having difficulty locating your class? During the 2016 Summer semester, NCVPS will be offering courses in two learning management systems, Canvas and Blackboard. If you are unsure which platform your course is being offered in, please follow this link:

http://www.ncvps.org/student-bbmoodle-login/

javaflashUpdatesJAVA and Flash Updates
Please update your Java to Version Java 8, Update 71.Head to http://java.com/en/download/manual.jsp and follow the instructions from there.

Please go to the following link to update Adobe Flash Player to the latest Version 20.0.0.286 http://get.adobe.com/flashplayer/ 

Blackboard Instant Messaging (BBIM)
 
Students will need to click on the BBIM link in their class and create an ID and password that they will remember. NCVPS does not issue BBIM logins nor do we store this information.
Bookmark NCVPS Login Pages
 
Many students visit our homepage to log in to their courses. It is a best practice to bookmark the actual login pages for both Moodle and Blackboard. Please have students and lab facilitators bookmark the following pages:
In addition, many school administrators visit our homepage to log in to our registration system or Virtual Support Center. Please bookmark both of these pages in your web browser:
Virtual Support Center: http://www.help.ncvps.org/
 
Tech Requirements
 
For additional information, please see our Tech Requirements:
http://ncvps.org/technology-requirements

FacilitatorsLab Facilitator’s Guide

Do you have NCVPS students who are working in a facilitated lab at your school?
We have a lab facilitator’s guide that is designed to provide an understanding of the basic processes and procedures that successful online facilitators use to support students.
We reached out to North Carolina public schools and our partner schools in the Virtual Schools Leadership Alliance to pull together the most fundamental elements of facilitating online learning.
Each time we visit a facilitated lab in North Carolina, we see a new process, a new innovation, a or just a new way of thinking in supporting lab students, and we add that to our evolving guide.

Course Catalogues
NCVPS Courses
NCVPS offers over 150 different courses, including advanced placement, electives, traditional, honors, core, STEM, occupational course of study, and credit recovery courses.

VendorApprovedUpdatesVendor Approved Courses

In addition to NCVPS courses, North Carolina public schools also have a list of approved third-party vendor courses that they may choose from for virtual classes. Please follow this link to see the list of approved vendor courses. More on the vendor approval process can be found here.

Here are the newest approved vendor courses: (Course Title – Vendor)

Courses – Vendor
Edgenuity – MS Math 6
Edgenuity – MS Math 7
Edgenuity – MS Math 8
Edgenuity – MS Social Studies 6
Edgenuity – MS Social Studies 7
Edgenuity – MS Spanish 1
Edgenuity – MS Spanish 2
Edmentum – AP Literature
Edmentum – Career Management
Edmentum – Entrepreneurship 1
Edmentum – Principles of Business
OdysseyWare – English 4
North Carolina Virtual Public School
1017 Main Campus Drive, Partners I Bldg.,
SUITE 3900, Raleigh, NC 27606
Phone:  919-513-8550   |  Fax:  919-513-2557  |

STAY CONNECTED

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Adam Renfro
Outreach and Support Coordinator
North Carolina Virtual Public School
910.644.0757

North Carolina Virtual Public School | 1017 Main Campus Drive, Partners I Bldg., 
SUITE 3900 | Raleigh | NC | 27606
adam.renfro@ncpublicschools.gov
NCVPS Virtual Support Center:  http://www.help.ncvps.org/~~~~~~~~~~~~~~~~~~~~~~~~~~

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